Information for Exhibitors
Exhibit Hall Hours:
Thursday, 19 April 2007. The Exhibit Hall will be open for exhibitors to set up on Thursday, April 19, from 5.00 - 9.00 p.m.
Friday, 20 April 2007. The Exhibit Hall will open to registered attendees at 9.00 a.m. and will close at 6:00 p.m.
Saturday, 21 April 2007. The Exhibit Hall will open at 8.00 a.m. and close by 5.00 p.m. Exhibitors must be completely packed by 6 p.m.
Exhibitor Booths. All booths are 10' by 10'. All booths come with a cloth backdrop, two chairs, a trashcan, and an 8-foot table with a tablecloth and matching front & side skirts. MPE also provides a sign for each exhibitor displaying the name of the exhibitor.
There are three types of booths – regular booths, end booths, and entrance end booths. Entrance end booths face the entrance doors to the Exhibit Hall. (When all these booths are reserved, a waiting list will be started.) End booths are located at the end of a row of booths. There are 8 entrance end booths and 32 end booths. The remaining booths are “regular” booths.
Extra tables can be rented for an extra charge of $25 each. These extra tables are available in 4-foot, 6-foot, and 8-foot lengths.
Electricity, Internet Service, and Other Amenities. Several months before the conference, all registered exhibitors will be sent a conference amenities brochure by our conference booth supplier, Liberty Exposition Services (www.libertyexpo.com). The brochure will explain the additional cost and arrangements for electricity, phone service, and internet service for your booth. This company will also receive and deliver boxes of display materials and other materials for your booth. This company will also provide additional tables, chairs and floor coverings (the Exhibit Hall floor is bare concrete). You can also contact this company if you have other physical needs for your booth.
Exhibitor Booth Application Form
Exhibitor registration forms were distributed at the 2006 MPE Conference.
We are now accepting exhibitor registrations for the 2007 MPE Conference.
There is space for up to 184 exhibitor booths in the KCI Expo Center. A current map of tentative booth assignments can be found here (this map will be updated continually).
Any exhibitor who has not previously attended the MPE Conference must include a current catalogue or detailed description of products or services. All exhibits and printed materials must be acceptable to Christian homeschooling parents.
Exhibitors can request as many booth spaces as desired.
Reasonable efforts will be made by MPE to update the website booth map to
reflect tentative booth assignments and the spaces recently not reserved.
Please indicate a first, second and third choice of booth location –
keeping in mind the type of booth being requested.
Although the Exhibitor Committee will try to accommodate requests for
particular locations, the assignment of booth space to specific exhibitors will
be based on availability, proximity of competing exhibitors, content, past
attendance, and MPE member preferences. When
deemed advisable in the best interests of the conference, MPE reserves the right
to alter booth locations from that shown on the floor plan provide on this
website. All decisions made by the
Exhibitor Committee are FINAL.
Registration Fees.
Before December 1, 2006, exhibitor booth reservations
will be honored only if accompanied by at least half the total fee computed on
the form. The remaining fee is due
no later than December 1, 2006. At
MPE’s sole discretion, booth reservations are subject to cancellation if the
fee is not paid in full by December 1, 2006.
Exhibitor booth reservations must be accompanied by payment in full of
all fees after December 1, 2006.
Exhibitor Booth Registration
Acceptance. The
Exhibitor Committee will notify exhibitors as soon as possible when their
exhibitor booth application has been accepted.
Checks for registration fees will be cashed upon acceptance of the
exhibitor booth registration. Do
not assume your exhibitor booth registration is accepted unless you receive an
e-mail or written confirmation of its acceptance.
Waiting List.
If all exhibitor booths of a particular type are reserved, MPE will
create a waiting list for that type of booth.
If a vacancy occurs, the first exhibitor on the waiting list will be
given a limited time to confirm it still wants that type of booth and submit the
required fees. If the first
exhibitor does not want the offered type of booth, then the vacancy will be
offered to the next exhibitor on the waiting list under the same conditions
until the vacant booth is taken.
Checks from exhibitors on the waiting list will not be
cashed until a booth is reserved in its name.
Exhibitors still on the waiting list at the start of the conference will
be given a choice whether to apply their 2007 registration check against their
2008 conference registration or to receive a refund of their 2007 registration.
Exhibitor Registration Refund Policy. Any cancellation must be made in writing. A full refund will be made if the Exhibitor Committee receives a cancellation before December 31, 2006. After January 1, 2007, any cancellation will receive up to a 50% refund. There will be no refund for cancellations after April 1, 2007.
Taxes. All exhibitors are responsible for their own collection and payment of sales taxes. The sales tax for Platte County, MO, is 7.35%.
Lighting. Lighting in the Exhibitor Hall should be adequate for most uses. However, if bright lighting is important to you, order electricity from the KCI Expo Center and bring lights.
Exclusive Representation. MPE will NOT guarantee that you will be the
exclusive exhibitor of your particular product(s) at the conference.
It is the responsibility of each company and its exhibitors to coordinate
representation of a product line.
Shared Booth Space. Exhibitors shall NOT share booth space with any other company or organization or display materials for another company or organization without the written permission of the Exhibitor Committee.
Meals. Meals will be available at the KCI Expo Center Cafetaria.
Use of the Convention Center Loading Dock. Exhibitors using the Convention Center loading dock shall focus on unloading their material first, then on moving their material from the loading dock to the Exhibit Hall, and finally on arranging their displays within their booth(s).
On Saturday, exhibitors shall focus on packing up their displays and materials, then on moving their boxes and display cases to the loading dock area, and then on loading their vehicle. An exhibitor may NOT move its vehicle(s) into the loading dock area until ALL its display materials have been removed from the Exhibit Hall. This approach will allow the most efficient use of the loading dock area by all exhibitors.
Rules and Regulations.
Distribution of printed materials, souvenirs, or other articles must
be restricted to the space within the exhibitor’s booth.
Any part of an exhibitor’s display that is over 8 feet tall must have
prior written approval from the MPE Board.
Smoking is not permitted except in designated areas.
An individual public address system is NOT permitted.
Music or audiovisual sound must not be audible more than 8 feet from the
exhibitor’s booth.
Use of highly flammable material shall NOT be
permitted. Live flames are NOT
permitted within an exhibitor’s booth.
An adult must accompany exhibitor’s children under the
age of 13 at all times.
Drawings for prizes are permissible; however, the drawings
must occur before the end of the conference.
Exhibitors are liable for any damage caused to the
building floors, walls, curtains, and drapes as well as to standard booth
equipment or to other property of the facility or other exhibitors.
Exhibitors must not apply any adhesive to the building floors, walls,
or any standard booth equipment. No
exhibitor may attach anything to anything outside his booth.
Helium-filled balloons may be attached to the exhibitor’s
booth, but the exhibitor is responsible for any loose balloons not removed from
the facility at the close of the conference.
Helium-filled balloons shall NOT be given to attendees.
Exhibitor Demonstrations. A LIMITED number of 45-minute demonstration opportunities are available for exhibitors. An exhibitor demonstration allows you the opportunity to share your product or service for the entire 45-minute period. These demonstrations will be offered at the same times as featured speaker presentations and homeschooling-related workshops. The fee for presenting an exhibitor demonstration is $50. To be considered for an exhibitor demonstration, please check the appropriate box on the exhibitor booth registration form.
There may be more exhibitor demonstration applications than
there are available opportunities. The
Exhibitor Committee will select among the exhibitor demonstration applications
based on content, past attendance, and perceived preferences of our membership.
Do not assume your demonstration application is accepted unless you
receive e-mail or written confirmation of acceptance.
Exhibitors selected to present demonstrations must provide
a short bio and description of the content of the demonstration.
These materials should be provided in a WORD file so that they can be
printed in the conference brochure.
Each exhibitor must provide ALL necessary audio/visual
equipment required for conducting the demonstration – including overhead
projectors.
Each exhibitor is responsible for providing sufficient
copies of printed materials. There
will NOT be a photocopier available at the conference for use by the exhibitors.
Any demonstration cancellation must be made in writing.
A 50% refund will be made if the Exhibitor Committee receives a
cancellation before January 31, 2007. After
January 31, any cancellation will receive a 50% refund only if MPE
is able to fill the demonstration slot. No
refund will be made if the demonstration is cancelled after March 1, 2007.
Flyers in Vendor Bags. Great Stuff Convention Bags is in charge of placing vendor flyers into the bags that will be handed out to each attendee at the conference. For details about this, please go to http://www.greatstuffconventionbags.com/gm_tgs/homeschool_main.asp
Exhibitor Contact.
Please direct all inquiries concerning exhibitor booths or
demonstrations to:
Kevin Trembly
c/o MPE Office
P.O. Box 14391
Lenexa, KS 66285